Reports to: Director of Collections

Department: Curatorial, Collections, and Exhibitions / Collections

Status: Full-Time

Position Overview:

The Collections Assistant is responsible for supporting collections in all related activities. This includes catalog records maintenance in The Museum System (TMS); archival photography; housing; condition reporting; participating in the art handling and installations and de-installation of galleries. They will directly report to the Director of Collections and will work with the Collections Manager, Preparator and interact with the Curatorial department. This role is a grant-funded full-time position with full benefits, for a three-year position.

Essential Duties and Responsibilities:

• Assist in ongoing reorganization of storage.
• Work with Collections Manager to house items to appropriate archival standards.
• Maintain, update, and create records in The Museum System (TMS) database for collections.
• Work with the Director and Collections Manager to implement standards and ensure record accuracy.
• Scan to digital and attach any supplementary object information.
• Work with contract photographer to take images of the collection and attach images to TMS following naming conventions.
• Participate in art handling and condition reporting associated with gallery changes, including assisting in pulling items and returning to storage, ensuring locations are updated in TMS.
• Assist Director and Collections Manager in repatriation activities as directed, including but not limited to: pulling items for cultural visits, assisting in visits (as appropriate and assigned), and scanning files and images.
• Other duties as assigned.

Education and/or Work Experience Requirements:

• Experience working with art, historic, and cultural collections
• Experience art handling
• Knowledge of collections management systems (databases) a plus
• Proficiency in Microsoft Office applications
• Detail-oriented and capable of doing repetitive tasks
• Able to work in a team or individually

Education: BA degree in arts and humanities, preferably in history, art history, ethno history, anthropology, Native American/Indigenous studies.

Mission Statement: The Eiteljorg Museum explores the intersection of the arts, histories and cultures of the past and present by sharing the diverse stories of the American West and the Indigenous Peoples of North America.

Vision and Values: The Eiteljorg Museum is committed to being a welcoming environment where people feel a sense of belonging. We aim to build authentic connections through artistic expressions and educational programs, creating thought-provoking experiences that explore our past, present, and shared future. We amplify the voices of artists and champion their creative expression, representing the intersection of cultures and perspectives to create a place where transformation is possible. Our diverse story of human accomplishment, adversity, and perseverance is told with respect and sensitivity to all peoples and cultures. We uphold the values of integrity, respect, collaboration, and excellence as paramount to accomplishing our mission. Integrity involves stewarding our collection, resources, processes, and relationships with honesty and transparency. Respect is intentionally weaving diversity, equity, accessibility, and inclusion into every aspect of the Museum. Collaboration involves developing and sustaining authentic internal and external relationships that support common goals. Excellence is about creating exceptional experiences.

Commitment to Diversity and Inclusion: The Eiteljorg Museum is committed to fostering a diverse and inclusive environment. We actively encourage applications from candidates of all backgrounds and strive to support a workforce that reflects the rich diversity of the communities we serve. We are an equal opportunity employer.

The Eiteljorg Museum is unable to sponsor or take over sponsorship of employment visas for U.S.-based positions. Candidates must have current work authorization in the United States that does not require visa sponsorship.

ADA Requirements: The Eiteljorg Museum is committed to providing equal employment opportunities to all individuals, including those with disabilities. In compliance with the Americans with Disabilities Act (ADA), the Museum will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless such accommodations would cause undue hardship. If you require accommodation during the application or hiring process, please contact Administration at 317-275-1314. We will work with you to meet your needs in a confidential and respectful manner. The Eiteljorg Museum values diversity and inclusion and encourages all qualified individuals to apply. 

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to talk, listen and speak clearly on telephone

General Work Competencies:

• Support the Eiteljorg Museum’s mission, goals, values, and implementation of the museum’s strategic plan.
• Contribute to building a positive team spirit through giving and receiving feedback.
• Follow museum and department policies and procedures; maintain appropriate records, complete tasks accurately and on time.
• Maintain proficiency in all computer-related programs to perform job duties.
• Adhere to safe work procedures.
• Value Diversity: Treat all individuals fairly and respectfully, work effectively with others, regardless of their background, position, or status; ensure that opportunities are equally available to all; respect different values and viewpoints.

• Clear written and verbal communication skills; adept at collaborating with and contributing to a team environment.
• Proficient with computer aided design programs including but not limited to Adobe Creative Suite including Illustrator, Photoshop, and InDesign
• Proficient with 2D and/or 3D modeling software for scaled floor plans and production drawings for exhibit environments, casework, furniture, and props.
• Experience working with visitor-centered design in a museum or arts organization.
• Skills in gallery lighting, photography editing, art installation, and other aspects of exhibition development and production are desired.
• Ability to coordinate and manage special projects from conceptualization through implementation.
• Precise attention to detail, with the ability to organize and prioritize tasks, and meet deadlines.

Qualifications and Work Experience Requirements:

• Advanced degree; or equivalent education and/or experience in exhibition and graphic design.
• Extensive museum experience (or equivalent) in exhibition design with general knowledge of the conservation needs and/or handling of museum objects, a broad understanding of visitor behavior and needs.

Mission Statement: The Eiteljorg Museum explores the intersection of the arts, histories and cultures of the past and present by sharing the diverse stories of the American West and the Indigenous Peoples of North America.

Vision and Values: The Eiteljorg Museum is committed to being a welcoming environment where people feel a sense of belonging. We aim to build authentic connections through artistic expressions and educational programs, creating thought-provoking experiences that explore our past, present, and shared future. We amplify the voices of artists and champion their creative expression, representing the intersection of cultures and perspectives to create a place where transformation is possible. Our diverse story of human accomplishment, adversity, and perseverance is told with respect and sensitivity to all peoples and cultures. We uphold the values of integrity, respect, collaboration, and excellence as paramount to accomplishing our mission. Integrity involves stewarding our collection, resources, processes, and relationships with honesty and transparency. Respect is intentionally weaving diversity, equity, accessibility, and inclusion into every aspect of the Museum. Collaboration involves developing and sustaining authentic internal and external relationships that support common goals. Excellence is about creating exceptional experiences.

Commitment to Diversity and Inclusion: The Eiteljorg Museum is committed to fostering a diverse and inclusive environment. We actively encourage applications from candidates of all backgrounds and strive to support a workforce that reflects the rich diversity of the communities we serve. We are an equal opportunity employer.

The Eiteljorg Museum is unable to sponsor or take over sponsorship of employment visas for U.S.-based positions. Candidates must have current work authorization in the United States that does not require visa sponsorship.

ADA Requirements: The Eiteljorg Museum is committed to providing equal employment opportunities to all individuals, including those with disabilities. In compliance with the Americans with Disabilities Act (ADA), the Museum will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless such accommodations would cause undue hardship. If you require accommodation during the application or hiring process, please contact Administration at 317-275-1335. We will work with you to meet your needs in a confidential and respectful manner. The Eiteljorg Museum values diversity and inclusion and encourages all qualified individuals to apply.

Physical and Work Environment Demands:

The Gallery Attendant position requires frequent standing and walking throughout the museum for extended periods, including regular patrols of galleries, entrances, public spaces, and outdoor areas. The position involves climbing stairs, bending, reaching, and occasional lifting and carrying of materials weighing up to 50 pounds. 

Employees must possess sufficient vision and hearing to observe visitor activity, monitor galleries, read security displays, and respond appropriately to emergencies. The role requires regular use of radios, telephones, computers, and security equipment.

 Work is performed in both indoor and outdoor environments and may involve exposure to varying temperatures and weather conditions when monitoring entrances or supporting outdoor events. Noise levels are generally moderate but may increase during special events and public programs.

 Although the position generally follows a standard work week, flexibility is required to accommodate events, meetings, and other activities that may occur outside of regular business hours, including some evenings, weekends, and holidays.

General Work Competencies:

• Support the Eiteljorg Museum’s mission, goals, values, and implementation of the museum’s strategic plan.
• Contribute to building a positive team spirit through giving and receiving feedback.
• Follow museum and department policies and procedures; maintain appropriate records, complete tasks accurately and on time.
• Maintain proficiency in all computer-related programs to perform job duties.
• Adhere to safe work procedures.
• Value Diversity: Treat all individuals fairly and respectfully, work effectively with others, regardless of their background, position, or status; ensure that opportunities are equally available to all; respect different values and viewpoints.

Reports to: Director of Facilities Operations and IT

Department: Facilities

Status: Full-Time

Position Overview:

The Manager of Facilities is responsible for overseeing the maintenance, safety, and operational functions of the museum’s physical infrastructure. This role ensures that the museum’s facilities are safe, functional, and aligned with the needs of the institution, staff, and visitors. The Manager will manage all aspects of facility operations, including buildings and grounds maintenance, sustainability initiatives, safety protocols, and capital improvement projects.

Essential Duties and Responsibilities:

Facility Management:

• Manage the daily operations of all museum facilities, including exhibition spaces, storage areas, offices, and public spaces.
• Manage the work orders submitted to the CMMS system in a timely manner.
• Work with Director of Facilities Operations and IT to develop and implement strategies for maintaining the condition of museum buildings, systems, and equipment.
• Perform the maintenance and repair of HVAC, electrical, plumbing, and other systems, ensuring they meet safety standards and operational requirements.
• Manage Facilities Technician and Facilities/Grounds Technician.

Safety and Security:

• Ensure that the museum complies with local, state, and federal safety regulations and codes in partnership with HR Generalist.
• Collaborate with Crisis Team to develop and implement emergency preparedness plans and procedures, including fire safety and evacuation protocols.

Budget and Resource Management:

• Work with the Director of Facilities, Operations, and IT to develop and manage the facilities department’s budget, track expenses, and ensure cost-effective operations.
• Identify opportunities for energy savings and sustainability, overseeing green initiatives such as waste management and environmental impact reduction.
• Source and oversee contracts for external services, such as maintenance and landscaping, to ensure quality and cost-effectiveness.

Capital Projects and Renovations:

• Work with the CEO, Director of Facilities Operations and IT, and the CFO to plan and execute capital projects, including building renovations, upgrades, and new construction.
• Coordinate with architects, contractors, and vendors to ensure projects are completed on time, within budget, and to high-quality standards.

Collaboration and Leadership:

• Collaborate with museum departments, such as curatorial, visitor services, and education, to ensure that the facilities support exhibitions, programs, and events.
• Provide leadership and guidance to facilities team members, fostering a culture of teamwork, professionalism, and continuous improvement.
• Develop and maintain relationships with external partners, including vendors, contractors, and city and state entities such as White River State Park and DPW.

Health and Environmental Compliance:

• Ensure that the museum’s facilities adhere to all health and environmental regulations, including air quality, lighting, and pest control.
• Collaborate with the Sustainability Task Force to meet the goals of the action plan, including waste reduction, energy efficiency, and green certifications.

Emergency Response and Crisis Management:

• Respond promptly to emergencies, including building damage, system failures, and natural disasters.
• Coordinate with emergency services, insurance providers, and contractors to resolve issues quickly and minimize damage.
• Manage and participate in on-call activities to ensure coverage overnight and on weekends.

Required Skills, Competencies, and Qualities:

• Strong knowledge of commercial building systems, safety protocols, and maintenance procedures.  

• Experience in managing capital projects, including renovations and construction.  

• Ability to adhere to budgets, negotiate contracts, and source services.  

• Strong leadership skills with the ability to manage, motivate, and mentor staff.  

• Knowledge of environmental sustainability practices and compliance standards.  

• Excellent communication, problem-solving, and organizational skills.  

• Ability to work collaboratively with diverse teams and departments.  

• Experience working in a cultural or museum setting is a plus.  

Qualifications and Work Experience Requirements:  

• Certification in at least one aspect of facilities management (HVAC, Electrical).  

• Minimum of 7-10 years of experience in facilities management, with at least 3 years in a leadership role.  

• Strong knowledge of building systems, safety protocols, and maintenance procedures.  

• Experience in managing capital projects, including renovations and construction.  

• Ability to develop and manage budgets, negotiate contracts, and source services.  

• Strong leadership skills with the ability to manage, motivate, and mentor staff.  

• Knowledge of environmental sustainability practices and compliance standards.  

• Excellent communication, problem-solving, and organizational skills.  

• Ability to work collaboratively with diverse teams and departments.  

• Experience working in a cultural or museum setting is a plus.  

Mission Statement: The Eiteljorg Museum explores the intersection of the arts, histories and cultures of the past and present by sharing the diverse stories of the American West and the Indigenous Peoples of North America.

Vision and Values: The Eiteljorg Museum is committed to being a welcoming environment where people feel a sense of belonging. We aim to build authentic connections through artistic expressions and educational programs, creating thought-provoking experiences that explore our past, present, and shared future. We amplify the voices of artists and champion their creative expression, representing the intersection of cultures and perspectives to create a place where transformation is possible. Our diverse story of human accomplishment, adversity, and perseverance is told with respect and sensitivity to all peoples and cultures. We uphold the values of integrity, respect, collaboration, and excellence as paramount to accomplishing our mission. Integrity involves stewarding our collection, resources, processes, and relationships with honesty and transparency. Respect is intentionally weaving diversity, equity, accessibility, and inclusion into every aspect of the Museum. Collaboration involves developing and sustaining authentic internal and external relationships that support common goals. Excellence is about creating exceptional experiences.

Commitment to Diversity and Inclusion: The Eiteljorg Museum is committed to fostering a diverse and inclusive environment. We actively encourage applications from candidates of all backgrounds and strive to support a workforce that reflects the rich diversity of the communities we serve. We are an equal opportunity employer.

The Eiteljorg Museum is unable to sponsor or take over sponsorship of employment visas for U.S.-based positions. Candidates must have current work authorization in the United States that does not require visa sponsorship.

ADA Requirements: The Eiteljorg Museum is committed to providing equal employment opportunities to all individuals, including those with disabilities. In compliance with the Americans with Disabilities Act (ADA), the Museum will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless such accommodations would cause undue hardship. If you require accommodation during the application or hiring process, please contact Human Resources at 317.275.1335 . We will work with you to meet your needs in a confidential and respectful manner. The Eiteljorg Museum values diversity and inclusion and encourages all qualified individuals to apply.

Physical and Work Environment Demands: The Manager of Facilities primarily involves working in an office environment, requiring the ability to sit, stand, and walk for extended periods, often moving between different areas. The position necessitates regular use of hands and fingers for handling objects, tools, or controls, particularly when using a computer or managing physical membership materials. Adequate vision and hearing are essential for tasks such as reading documents, using a computer, and communicating effectively with colleagues and members. Occasionally, the role may require lifting and carrying objects, such as membership materials, event supplies, or office equipment, weighing up to 25 pounds. The job also involves frequent repetitive motions, such as typing and using a computer mouse.

While most work is performed in a typical office setting with controlled climate and standard office lighting, some duties may take place in various indoor and outdoor event settings, requiring adaptability to different environments and weather conditions. The noise level is usually moderate but may occasionally be higher during events. The role involves regular interaction with staff, members, donors, and the public, necessitating excellent interpersonal and communication skills. Although the position generally follows a standard work week, flexibility is required to accommodate events, meetings, and other activities that may occur outside of regular business hours, including evenings and weekends.

General Work Competencies:

• Support the Eiteljorg Museum’s mission, goals, values, and implementation of the museum’s strategic plan.
• Contribute to building a positive team spirit through giving and receiving feedback.
• Follow museum and department policies and procedures; maintain appropriate records, complete tasks accurately and on time.
• Maintain proficiency in all computer-related programs to perform job duties.
• Adhere to safe work procedures.
• Value Diversity: Treat all individuals fairly and respectfully, work effectively with others, regardless of their background, position, or status; ensure that opportunities are equally available to all; respect different values and viewpoints.

Required Skills, Competencies, and Qualities:

Effective Communication Skills 

Expresses oneself clearly and effectively when speaking and/or writing to individuals or groups; listens attentively; ensures that information is understood by all parties; shares information in a timely manner using the most appropriate method; presents well-organized information in a group setting.  

Reliable Problem-Solving Abilities 

• Develops and improves methods or skills related to solving problems in a calm, fair, respectful and timely response  

Quality & Accuracy of Work 

• Commits to fulfilling responsibilities with professionalism, accuracy and the highest quality 

• Supports and encourages team members to produce excellence in their day to day tasks, offering help where needed 

Valuing Diversity 

• Treats all individuals fairly and respectfully, works effectively with others, regardless of their background, position, or status; ensures that opportunities are equally available to all; respects different values and viewpoints.  

• Consistently looks at issues from multiple perspectives, respecting the viewpoints and values of others  

• Treats people with fairness, respect, and consideration without regard for their position, status or background  

• Proactively minimizes barriers and ensures opportunities are equally available to all  

• Understands multiple cultures and is able to work across boundaries  

Collaboration Skills & Teamwork 

• Offers encouragement to department team members to work together to achieve common goals 

• Encourages co-workers to go above and beyond successes 

• Supports creativity and new ways of accomplishing challenging goals 

Ability to Timely Meet Deadlines, Goals & Objectives 

• Works to develop realistic goals and objectives for self 

• Is efficient with meeting individual deadlines in a timely manner so that others are able to meet their own individual or the team’s deadlines. 

Overall Performance 

• Works efficiently to meet responsibilities, with professionalism and respect for others 

• Follows through with commitments to individual position, team members and other departments 

Qualifications and Work Experience Requirements:  

• High School and/or Trade School graduate with 5-7 years of commercial building maintenance experience.  

• Flexible hours with an average work week consisting of 40 Hours or less; flexible hours include evenings, weekends, and some holidays as needed. 

• Strong technical knowledge of electrical circuits, including 480 VAC 3 phase, commercial HVAC systems, including chillers, steam, pneumatic controls and plumbing systems, including drain and water supply lines.  

• Must have basic knowledge and aptitude working with audiovisual equipment for events, both in-house and rental. This includes but is not limited to sound systems, microphones and projectors. 
• Contribute to a positive working environment and cooperate with co-workers through written and verbal communication methods. 

Mission Statement: The Eiteljorg Museum explores the intersection of the arts, histories and cultures of the past and present by sharing the diverse stories of the American West and the Indigenous Peoples of North America.

Vision and Values: The Eiteljorg Museum is committed to being a welcoming environment where people feel a sense of belonging. We aim to build authentic connections through artistic expressions and educational programs, creating thought-provoking experiences that explore our past, present, and shared future. We amplify the voices of artists and champion their creative expression, representing the intersection of cultures and perspectives to create a place where transformation is possible. Our diverse story of human accomplishment, adversity, and perseverance is told with respect and sensitivity to all peoples and cultures. We uphold the values of integrity, respect, collaboration, and excellence as paramount to accomplishing our mission. Integrity involves stewarding our collection, resources, processes, and relationships with honesty and transparency. Respect is intentionally weaving diversity, equity, accessibility, and inclusion into every aspect of the Museum. Collaboration involves developing and sustaining authentic internal and external relationships that support common goals. Excellence is about creating exceptional experiences.

Commitment to Diversity and Inclusion: The Eiteljorg Museum is committed to fostering a diverse and inclusive environment. We actively encourage applications from candidates of all backgrounds and strive to support a workforce that reflects the rich diversity of the communities we serve. We are an equal opportunity employer.

The Eiteljorg Museum is unable to sponsor or take over sponsorship of employment visas for U.S.-based positions. Candidates must have current work authorization in the United States that does not require visa sponsorship.

ADA Requirements: The Eiteljorg Museum is committed to providing equal employment opportunities to all individuals, including those with disabilities. In compliance with the Americans with Disabilities Act (ADA), the Museum will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless such accommodations would cause undue hardship. If you require accommodation during the application or hiring process, please contact Human Resources at 317.275.1335 . We will work with you to meet your needs in a confidential and respectful manner. The Eiteljorg Museum values diversity and inclusion and encourages all qualified individuals to apply.

Physical and Work Environment Demands: The Maintenance Technician primarily involves working in an office environment, requiring the ability to sit, stand, and walk for extended periods, often moving between different areas. The position necessitates regular use of hands and fingers for handling objects, tools, or controls, particularly when using a computer or managing physical membership materials. Adequate vision and hearing are essential for tasks such as reading documents, using a computer, and communicating effectively with colleagues and members. Occasionally, the role may require lifting and carrying objects, such as membership materials, event supplies, or office equipment, weighing up to 25 pounds. The job also involves frequent repetitive motions, such as typing and using a computer mouse.

While most work is performed in a typical office setting with controlled climate and standard office lighting, some duties may take place in various indoor and outdoor event settings, requiring adaptability to different environments and weather conditions. The noise level is usually moderate but may occasionally be higher during events. The role involves regular interaction with staff, members, donors, and the public, necessitating excellent interpersonal and communication skills. Although the position generally follows a standard work week, flexibility is required to accommodate events, meetings, and other activities that may occur outside of regular business hours, including evenings and weekends.