Title: Corporate Relations Manager

Department: Development

Status: Exempt

Reporting Relationship: VP for Development

Employees Supervised: 0

The Corporate Relations Manager serves as the lead staff person responsible for establishing and nurturing relationships between the Eiteljorg Museum and the corporate community and is responsible for corporate sponsorships, memberships and some in-kind gifts.

Requirements/Qualifications:

• Bachelor’s degree
• Ten+ years’ experience and proven success in corporate sales and/or nonprofit corporate sponsorship.
• A strong understanding of the corporate community and demonstrated ability to interact successfully with marketing directors, corporate giving officers or other corporate representatives.
• Ability to work on a team as well as ability to self-motivate to reach corporate fundraising goals.
• Excellent organization skills and attention to detail.
• Excellent verbal, written and interpersonal relationship skills.
• Strong computer skills. Experience with Excel, Word, PowerPoint, and Raiser’s Edge a plus.

Major Responsibilities:

1. Seek corporate sponsorship support for museum exhibitions, programs and events while building broad-based partnerships.
2. Coordinate efforts closely with all departments to provide appropriate recognition to corporate donors and coordinate efforts closely with all departments.
   *Work closely with marketing and communications staff to ensure appropriate recognition of corporate donors
   *Work with special events manager to promote corporate rental events
   *Work closely with the membership manager to promote museum membership to corporate partner employees
3. Provide proactive donor stewardship through formal reporting as well as informal communications with marketing directors, corporate foundation officers and community affairs directors.
4. Help create and review development budget and responsible for oversight on corporate goals. Assure proper materials, record keeping, report documents and analysis of corporate and other assigned campaigns in a timely, accurate and efficient manner.
5. Serve as staff liaison to corporate campaign and other assigned committees and/or councils and ensure the availability of information and staff assistance necessary to secure funds for the associated campaign.
6. Identify new corporate prospects through research, community outreach and relationship building.
7. Write all corporate proposals after consulting with appropriate staff for input and work with marketing department for any design work needs.
8. Mentor up and coming development staff where appropriate.

Title: Librarian

Department: Education and Public Programs

Status: Non-exempt (Part-Time, 20 Hours Per Week)

Reporting Relationship: VP for Public Programs

Employees Supervised: 0; Manages 5-6 Volunteers

The Eiteljorg Museum librarian manages the Watanabe Family Library and the Zimmerman Resource Center. The library houses over eight thousand titles and includes thirteen active periodical subscriptions. The librarian manages all aspects of the library, including library and resource center volunteers, and is the liaison to the Indianapolis Public Library Partnership.

Requirements/Qualifications:

• MLS from an ALA-accredited program preferred with a degree in Art, Art History, Anthropology, American Western subjects and/or a closely related field
• Cataloging experience; statistical record keeping
• Knowledge of MARC, Dewey, and AACR2 – Experience with OCLC
• Experience with Excel and Access
• Ability to work flexibly in a changing environment and with a diverse clientele
• Experience working with both people and in a reference environment
• Must be organized and detail-oriented
• Strong communication and interpersonal skills
• Ability to work effectively in a team environment with a diverse user group
• Must be physically able to lift library materials, climb a step stool and push fully loaded book carts
• Prefer a candidate with experience in a museum resource center or museum library with multicultural and diverse visitor and client demographics
• Preferred candidates will have some subject or content knowledge in the museum’s collection areas of the art, history, and cultures of the American West and Indigenous Peoples of North America

Major Responsibilities:

1. Ensure excellent patron relations:

• Responsible for circulation of the collection among staff, guides, and volunteers
• Provide reference services to internal and external patrons
• Provide bibliographic instruction
• Oversee, train and schedule library volunteers
• Perform reference work at an advanced level
• Act as liaison and main contact with the Indianapolis Public Library (as required by contract with IPL)

2. Maintain and expand the library holdings, which includes working in conjunction with staff to review and provide strategic direction for the library:

• Catalog and prepare library materials for technical processing by IMCPL
• Maintain and manage periodical subscriptions and book donations
• Maintain and manage public archive housed in the library
• Develop the collection through regular evaluation and by fulfilling acquisition needs
• Handle library purchasing and selection of donations in consultation with museum staff
• Manage book sales program through Amazon

3. Prepare and manage library budget

4. Team member of the NMP Education Center:

• Works closely with Director of Education and cross-trains for Resource Center relief
• Additional duties as required (Indian Market, etc.)

Title: Collections Volunteer/Intern

Department: Marketing & Collections

Collection Management System: The collections database centralizes collections information and is critical to all aspects of collections management. The volunteer/intern will learn to create and update records in The Museum System (TMS), giving them an understanding of the importance of accurate and appropriate data entry for collections information access and retrieval. Additionally, they will learn the basics of digital content management by producing/organizing files and documentary photography.

Handling: Appropriate handling methods are key to keeping objects safe. The volunteer/intern will learn how to appropriately handle a variety of objects and pack them using a variety of methods.

Registration: Objects must be documented and tracked to be useful to staff and the public. The volunteer/intern will learn the accessioning process, including information gathering and entry into the collections management system, as well as object numbering.
Archival Housing: Objects need to be preserved and protected. The volunteer/intern will learn how to create archival enclosures, as well as how to house objects using various techniques and materials.

Condition Reporting: Knowing the condition of objects helps prioritize care as well as resources. The volunteer/intern will lean how to evaluate object stability and write reports.

Minimum Requirement: Enrolled in Bachelor program for art history, history, ethno history, or anthropology. Applicants must be detail oriented, enthusiastic, and capable of doing repetitive tasks with excellent computer skills. Knowledge of museum collections care practices is preferred.

Physical Demands: Ability to reach with hands and arms, stoop, and see. Ability to push, pull, lift, and carry 10-50 lbs. short distances. Ability to climb step stools, carry objects upstairs, and stand for long periods of time. Ability to enter data into a computer. Wear gloves and be able to perform delicate operations when dealing with fragile objects. Have good, clear communication skills, both verbally and written, and can understand spoken communications. Most work is performed in a climate-controlled environment.

About the Museum: The Eiteljorg Museum of American Indians and Western Art was founded by Indianapolis businessman and philanthropist Harrison Eiteljorg. Our mission is to inspire an appreciation and understanding of the art, history, and cultures of the American West and the indigenous peoples of North America. For more information about our organization: www.eiteljorg.org

Title: Spring Membership and Donor Engagement Internship

Department: Development

Responsibilities may include:

• Assisting in evaluating the current membership program, including designing surveys, emailing and calling members for feedback, and researching other institutions
• Assisting with regular membership mailings, including drafting letters and emails to send to members to encourage them to renew
• Creating a “bank” of stories featuring members’ experiences at the Eiteljorg for use in future membership and donor communications
• Assisting the Membership/Donor Engagement Manager in planning events for members and high-level donors
• Helping the Membership/Donor Engagement Manager create a plan to help move to higher levels of membership when possible.

Qualities the Eiteljorg Museum seeks in an intern are: reliability, dependability, creativity, self-confidence, good verbal and written skills, a pleasant, professional demeanor, strong time-management skills, ability to follow specific directions, willingness to take on assignments that have tight deadlines, a flexible schedule, a desire to learn from experienced colleagues and the ability to work cooperatively with people of many backgrounds. The intern must follow all museum policies and procedures in the museum employee handbook.

This is an unpaid position, but the intern will have access to certain cost-saving privileges, including free parking 24/7 at the museum’s underground parking garage at a prime location in White River State Park in downtown Indianapolis, free admission to the museum and museum programs, discounts to the museum café and store, and discounts to other participating Indianapolis museums and attractions. During the internship, the intern will be able to attend and enjoy the Eiteljorg’s high-quality receptions. There are many intangible benefits, including the opportunity to interact with and learn from museum executives and curatorial staff about the nonprofit world, attend informal orientation sessions, hone professional office skills, build a portfolio, develop a professional network and acquire effective job references. The museum will attempt to schedule internship hours to coordinate with classes or any outside employment commitments the intern might have.

Although the Eiteljorg Museum cannot guarantee that an intern will receive college credit for the internship, the Membership/Donor Engagement manager will be happy to coordinate with the intern’s faculty advisor to provide documentation that might assist the student in receiving academic credit for their work, time and effort.

Minimum Requirement: The applicant should be an enrolled undergraduate student, graduate student, or recent graduate majoring in arts administration, nonprofit management, or a related field.  The applicant should be detail-oriented, a strong writer, and must have experience with Microsoft Office software. The ability to use a database is required; experience with Raiser’s Edge or TAM is a preferred but is not required.

About the Museum: The Eiteljorg Museum of American Indians and Western Art was founded by Indianapolis businessman and philanthropist Harrison Eiteljorg. Our mission is to inspire an appreciation and understanding of the art, history, and cultures of the American West and the indigenous peoples of North America. For more information about our organization: www.eiteljorg.org