Position title: Registrar
Department: Collections
Status: Exempt
Reporting relationship: Director of Museum Collections
Employees Supervised: 0

Responsibilities:

Loans, Exhibitions, and Acquisitions

• Review and recommend facilities for outgoing loans using the AAM General Facility Report.
• Ensure proper insurance is in place and paperwork issued/received.
• Serve as primary courier for new acquisitions and outgoing loans; manage all courier arrangements for incoming loans.
• Review and update AAM Facility Report for the Eiteljorg annually, coordinating with other departments to ensure accurate information.
• Maintain all paper and digital records for loans and exhibitions.
• Assist in transport of accessioned items from storage to gallery spaces.
• Assist with reviewing and drafting exhibition contracts.
• Maintain meeting minutes for Acquisitions Committee and Collections Council

Deaccessioning & Abandoned Property

• Work with curators to identify and research items for deaccession.
• Manage all logistics associated with deaccessions including: creation and completion of forms, research to determine title, maintenance of paper and digital files, and production of documentary photographs, arranging disposals.
• Manage abandoned property, including: working with curators to locate potential title holders and coordinate property return, communicate with public about acquisition or disposal of abandoned property following Indiana abandoned property law.

Imaging Services

• Manage image services for internal and external requests, including overseeing the photography and distribution of collection item images.
• Determine priorities with curators, marketing, and collections staff and ensure accurate and timely fulfillment of requests.
• Acquire copyright clearance for internal use, such as marketing, eMuseum, social media, etc.
• Maintain a working knowledge of all museum photography equipment and software (lights, camera, and IR camera Photoshop) and associated copyright law.
• Participate in creating and maintaining appropriate standards for the collections management system (TMS) for digital media.
• Train interns and volunteers on use of the camera, media naming conventions, and TMS related use.

Collections Care

• Recommend updates and changes to the Collections Management Policy and Collections procedures to Director.
• Uphold collections care best practices, including safe object handling, accurate cataloging, and ethical management of information.
• Ensure accurate item location information.
• Respond to internal and external requests for information about the collection.

Requirements/qualifications:

•  Experience with art shipping logistics.
• Knowledge and experience with collections management software, preferably The Museum System (TMS).
• Object handling experience with art, historic, anthropological, or ethnographic collections and knowledge of museum collections care practices.
• Proficiency in Microsoft Office Suite.
• Photography and Adobe Photoshop experience preferred.
• Applicants must be detail-oriented, organized, enthusiastic, and capable of doing repetitive tasks, with excellent computer and verbal skills.
• Must be good at working both in a team and independently.

Education: Bachelor’s degree in arts and humanities, preferably in art history, history, ethnohistory, anthropology and minimum five years’ experience in museum registration. Master’s in related field preferred.

The successful candidate will be expected to:

• Support Museum’s goals and values and further the Museum’s mission and the 5-year strategic plan.
• Give and welcome feedback; contribute to building a positive team spirit.
• Follow policies and procedures; maintain appropriate records, complete tasks correctly and on time. Prepare and submit institutional paperwork (i.e. purchase orders) in a timely manner.
• Maintain proficiency in all computer-related programs to perform job duties.
• Follow safe work procedures: report potentially unsafe conditions, notify supervisor of damages, defects, or the need for repairs that could prevent deterioration of equipment or possible injury to employees or others.
• Other duties as assigned.

ADA requirements: Most work is performed in a climate-controlled environment. Ability to push, pull, lift, and carry 10-50lbs short distances. Ability to climb step stools, carry items upstairs, and stand for long periods of time. Ability to enter data into a computer. Wear gloves and be able to perform delicate operations when dealing with fragile items.

Schedule: Regular hours are Monday – Friday, 9 a.m. – 5 p.m., some evenings, weekends, and early morning hours as needed.

A DIVERSE STAFF OF DEDICATED AND PASSIONATE PEOPLE: The Eiteljorg Museum seeks to attract, recruit and support a diverse staff of talented people. We offer competitive packages and practice equal opportunity employment policies. In this section, find listings for any open positions.

ABOUT THE MUSEUM: Located in White River State Park in downtown Indianapolis, the Eiteljorg Museum of American Indians and Western Art is a major cultural institution that has developed a national reputation for excellence. The Eiteljorg Museum shares the art, history and diverse cultures of Native America and the American West in all their diversity and complexity. As a 501c3 nonprofit, the Eiteljorg Museum conducts compelling art exhibitions and engaging programs for the public. In 2019, the museum celebrated 30 years of telling amazing stories.

Position title: Manager of Institutional Evaluation
Department: Public Programs
Status: Exempt
Reporting relationship: VP for Public Programs and Beeler Family Director of Education
Employees Supervised: 0

Job Overview:
The Manager of Institutional Evaluation is responsible for establishing and maintaining a systematic and integrated approach to conducting audience research in order to better understand our various audiences and help the museum meet its goals. This position supervises Evaluation volunteers, and interns; and works closely with a variety of departments within the museum.

Major Responsibilities: 

1. Directs visitor research and evaluation efforts to assure museum offerings (programs, exhibits, interpretation, and guest experience) appropriately support our audiences and goals. Develops and implements evaluation appropriate to each project.
2. Leads the development of an overarching museum-wide evaluation plan and strategy. Helps assess and prioritize evaluation needs across museum departments.
3. Analyzes and communicates quantitative and qualitative data through written reports and presentations. Processes regular reports of program and museum attendance/impact data for constituents.
4. Builds and maintains visitor research archives.
5. Provides input and data for grant proposals and reports.
6. Designs and leads evaluation training for staff and volunteers/interns. Supervise the hiring, training and oversight of evaluation interns and volunteers.
7. Maintains knowledge of current visitor studies research, techniques, technologies, learning theories and innovations in developing and evaluating visitor experiences.
8. Serves as exhibit, programming or education project team member as assigned and acts as visitor advocate in this role.
9. Provides input in the division budget.

Qualifications:

• Bachelor’s (BS/BA) degree in social sciences, museum studies or related field (statistics, data science, education); MA degree preferred
• Minimum of 5 years’ experience working in a museum or non-profit environment with related evaluation experience
• Current knowledge and practical experience in visitor research and evaluation
• Strong written, interpersonal and overall communication skills
• Exceptionally well organized, adaptable and detail oriented
• Ability to work with diverse audiences
• Ability to work independently and effectively collaborate with peers, and lead cross-departmental teams
• Requires work on some weekends and evenings

A DIVERSE STAFF OF DEDICATED AND PASSIONATE PEOPLE: The Eiteljorg Museum seeks to attract, recruit and support a diverse staff of talented people. We offer competitive packages and practice equal opportunity employment policies. In this section, find listings for any open positions.

ABOUT THE MUSEUM: Located in White River State Park in downtown Indianapolis, the Eiteljorg Museum of American Indians and Western Art is a major cultural institution that has developed a national reputation for excellence. The Eiteljorg Museum shares the art, history and diverse cultures of Native America and the American West in all their diversity and complexity. As a 501c3 nonprofit, the Eiteljorg Museum conducts compelling art exhibitions and engaging programs for the public. In 2019, the museum celebrated 30 years of telling amazing stories.

Position title: Director of Facilities and Security
Department: Facilities
Status: Exempt
Reporting relationship: President/CEO
Employees Supervised: 5

Responsibilities:

1. Museum Building Oversees building, systems and maintenance. Prepares and submits annual Building Services budget: controls expenditures within the budget. Develops long range plans for modifications or repairs to the facility or campus so funds can be allocated. Purchases and maintains inventory, including janitorial, mechanical, electrical, plumbing, chemical supplies, construction supplies and materials. Monitors and analyzes utility and energy usage and reports as needed.

2. Security Provides oversight of museum security for protection of the museum’s collection, facilities, visitors and staff. Develops and monitors policies and procedures according the highest museum industry standards. Overall supervision for the museum’s contract security staff. Maintain and update security access database granting and restricting electronic entry into secure areas of the museum and maintain control of employee ID badges, keys and Parking ProxCard distribution.

3. Safety Oversees Safety Programs, Loss Control Plan, Emergency Procedures, Hazardous Communications Program, Respiratory Protection Program, AED Program and works with insurance carrier representative on loss control and recommendations. Develops and keeps up to date the museum’s crisis management plan. Chairs the museum’s crisis team.

4. Support Provides operational support to other departments, including public programs, event set up and tear down, exhibitions and festivals. Serve as a member of the museum’s senior leadership team for strategic planning, budgeting, long-range planning and staff policy. Facilitate cooperation and teamwork among museum departments. Coordinates the museum’s parking needs, security, safety and other matters with the White River State Park and other Park attractions.

5. Planning Manages facility project activities including space forecasting, space allocation, internal and installation. Works with key staff, architects, outside contractors, planning committees to coordinate design and specifications for modification or changes to the campus or facility. Acts as a liaison between contractors and the museum. Directs the overall plan for the campus and facility to meet the mission statement of the museum. Is the key liaison to the board of director’s Facilities Council. Works with council chairman to prepare agendas and prepare reports and meeting minutes.

Requirements/qualifications:

• Bachelor’s Degree in Business Management or Industrial/Facilities Management
  • 10+ years’ experience in building, facility or industrial management
  • 5 – 10 years’ experience in safety and security management
• A working knowledge and experience in Facilities Management regarding technical systems, construction, maintaining large chill water plant such as steam reheat and water treatment, electrical systems including digital controls, security, fire protection and motor controls.
• Knowledge of housekeeping supervision and grounds maintenance
• Business experience in budgets, vendor contracts, and working with suppliers
• Ability to work well under pressure and deliver positive results
• Excellent communication and leadership skills, mission focused and a strategic thinker
• A working knowledge of Microsoft Office and facility control systems
• Excellent organizational skills and a strong sense of attention to details.
• Contribute to a positive working environment and cooperate with co-workers
•  ADA requirements include:
  • The ability to lift heavy objects
  • The ability to climb ladders
  • The ability to see and hear clearly for safety concerns
  • The ability to navigate the museum safely

General

The Director of Facilities and Security is responsible for daily operation and maintenance of the museum building and its complex systems for environmental and security controls, as well as maintenance and care of the museum’s seven-acre campus including grounds, landscaping, hardscaping and parking. The Director also oversees the museum security, safety and loss prevention program, policies and procedures.

A DIVERSE STAFF OF DEDICATED AND PASSIONATE PEOPLE: The Eiteljorg Museum seeks to attract, recruit and support a diverse staff of talented people. We offer competitive packages and practice equal opportunity employment policies. In this section, find listings for any open positions.

ABOUT THE MUSEUM: Located in White River State Park in downtown Indianapolis, the Eiteljorg Museum of American Indians and Western Art is a major cultural institution that has developed a national reputation for excellence. The Eiteljorg Museum shares the art, history and diverse cultures of Native America and the American West in all their diversity and complexity. As a 501c3 nonprofit, the Eiteljorg Museum conducts compelling art exhibitions and engaging programs for the public. In 2019, the museum celebrated 30 years of telling amazing stories.

Position title: Guest Services Gallery/Admission Assistant
Department: Guest Services
Status: Part time, non-exempt
Reporting relationship: Vice President and Chief Curatorial Officer

Responsibilities:

In addition to answering phones and working our admissions desk, Guest Services Gallery Assistants will work in the R.B. Annis Family Western Experience during busy days, and, in late November through January, the Jingle Rails Exhibit. Their role is to ensure that the admissions desk is attended at all times and to offer all visitors the highest standards of customer service during their visit.

Core hours of work will range from 9-25 hours per week, working two – five days out of seven on a flexible work schedule. In addition to normal museum hours (Monday-Saturday 10-5 and Sundays 12-5), weekends hours will be required as well as some evenings during special events.

• Interact in a friendly, comfortable and educated manner with our guests
• Operate cash register, receiving cash, checks, and credit cards – following security and cash handling procedures
• Actively sell memberships
• Assist with school groups visiting the museum
• Gain knowledge of the museum’s exhibits, and be able to impart that knowledge to guests
• Assist with the guest flow, especially when large groups are visiting the galleries
• Check the first floor galleries for any defects, and straighten up gallery interactive areas (puzzles, coloring tables, etc.)
• Assist with supervision of the RB Annis Western Family Experience during busy days
• Participate in future evaluations of our guests
• Assist in the evacuation of the museum during an emergency and ensure the safety of the guests and others
• Cross-train to work in the museum store
• Any other duties, which may be directed by the Manager of Guest Services or the Guest Services Coordinator

Requirements/qualifications:

• Evidence of having provided a high standard of guest service experience throughout previous employment
• Enjoy and have experience of working confidently with the general public and children / young persons
• Have an understanding of the different needs of museum guests
• Possess excellent communication and interpersonal skills
• Be enthusiastic, confident and be able to use own initiative
• Ability to remain calm and confident in emergency situations
• Have a flexible approach to working in team situations
• Have excellent phone skills
• Ability to operate a cash register
• Ability to provide retail sales support
• Ability to stand for periods of up to 2-4 hours at a time, which would include occasionally working outdoors and light lifting and handling

A DIVERSE STAFF OF DEDICATED AND PASSIONATE PEOPLE: The Eiteljorg Museum seeks to attract, recruit and support a diverse staff of talented people. We offer competitive packages and practice equal opportunity employment policies. In this section, find listings for any open positions.

ABOUT THE MUSEUM: Located in White River State Park in downtown Indianapolis, the Eiteljorg Museum of American Indians and Western Art is a major cultural institution that has developed a national reputation for excellence. The Eiteljorg Museum shares the art, history and diverse cultures of Native America and the American West in all their diversity and complexity. As a 501c3 nonprofit, the Eiteljorg Museum conducts compelling art exhibitions and engaging programs for the public. In 2019, the museum celebrated 30 years of telling amazing stories.

Position title: Thomas G. and Susan C. Hoback Curator of Native American Art, History, and Culture
Department: Curatorial
Status: Full time, exempt
Reporting relationship: Vice President and Chief Curatorial Officer

Responsibilities:

• Establish, strengthen and expand partnerships with Native American tribes of the region and their cultural centers and historic preservation offices;
• Connect Indigenous and other researchers with collection resources and work with tribal communities to facilitate access to their cultural heritage;
• Develop partnerships with institutions and collectors, including those that hold Great Lakes materials;
• Work with public programs and education staff to develop the definitive curriculum on Great Lakes Native cultures for use by teachers statewide;
• Establish new partnerships and expand existing ones with academic institutions and consortia in the region;
• Conduct and publish research, and present at conferences on behalf of the museum;
• Seek new national and other funding sources to support initiatives;
• Work independently and in partnership with other curatorial staff to develop exhibitions.
• Present and participate in public programs, curatorial talks, and museum guide training;
• Research and propose acquisitions and deaccessions in support of the collecting plan and the Great Lakes Initiative;
• Work with the Collections Information Specialist and the museum’s database TMS (The Museum System) to provide culturally appropriate attributions and contextual information;
• Collaborate with the Associate Curator of Native American art and the Manager of Special Events and Artist Engagement in the selection and verification of artists and judges, and selection of purchase prize award winner(s) for annual Indian Market.
• Work with the Associate Curator of Native American art to support the Native American Advisory Council through meeting facilitation, maintaining communication, and implementing Council recommendations;
• Serve as institutional diplomat in working with Native peoples, and work to insure that institutional policies and practices reflect Indigenous perspectives and are in alignment with cultural practices;
• Be a resource for and provide support to the Native American community at the local, regional, and national level through public outreach and service;
• Fulfill administrative responsibilities including budget and deadline management, record keeping, responding to public inquiries, and following up with potential donors and tribal requests.

Requirements/Qualifications:

• Graduate degree in arts or humanities such as history, art history, Native American studies, anthropology or related subject, Ph.D. preferred;
• Minimum of five years’ relevant experience in a museum, gallery or educational setting;
• Extensive knowledge of Native North American history and the Indigenous peoples of the Great Lakes region;
• Demonstrated experience with Native American art and engagement with Indigenous communities;
• Excellent research, writing, and organizational skills;
• Ability to multi-task and work independently or as part of a team;
• Strong interpersonal skills and commitment to audience engagement and public outreach;
• Ability to travel as needed.

The successful candidate will be expected to:                   

• Support the Eiteljorg Museum’s mission, goals, values, and implementation of the museum’s strategic plan;
• Contribute to building a positive team spirit and cooperative atmosphere with co-workers;
• Follow museum and department policies and procedures; maintain records, and live up to commitments including completion of tasks accurately and on time;
• Participate in acquisitions committee and collections council activities;

• Maintain proficiency in all computer-related programs to perform job duties;
• Adhere to safe work procedures;
• Value and appreciate others’ knowledge and skills;
• Have a sense of humor.

Physical Demands:

• Ability to enter data into a computer;
• Ability to perform delicate operations when handling fragile items;

A DIVERSE STAFF OF DEDICATED AND PASSIONATE PEOPLE: The Eiteljorg Museum seeks to attract, recruit and support a diverse staff of talented people. We offer competitive packages and practice equal opportunity employment policies. In this section, find listings for any open positions.

ABOUT THE MUSEUM: Located in White River State Park in downtown Indianapolis, the Eiteljorg Museum of American Indians and Western Art is a major cultural institution that has developed a national reputation for excellence. The Eiteljorg Museum shares the art, history and diverse cultures of Native America and the American West in all their diversity and complexity. As a 501c3 nonprofit, the Eiteljorg Museum conducts compelling art exhibitions and engaging programs for the public. In 2019, the museum celebrated 30 years of telling amazing stories.